Strengthen financial governance and accelerate approvals with Integra’s Authorisation Signatory Database, giving CFOs secure, centralised control over organisational delegations.
Book your discovery callWhy choose Integra for Authorisation Signatory Databases (ASD)?
Public sector finance leaders face increasing pressure to ensure financial approvals are controlled, auditable and compliant with governance rules.
Integra’s Authorisation Signatory Database (ASD) provides a single, centralised workspace to manage authorised signatories, delegations and approval responsibilities across the organisation.
Part of our fully integrated finance software, the Authorisation Signatory Database digitises and automates what are often manual or email-driven processes. ASD helps finance teams reduce administrative burden while improving accuracy and oversight.
Managers can easily manage staff access, initiate changes and route requests through structured approval workflows. This enables CFOs and senior leaders to maintain stronger financial control, improve accountability and ensure authorisations are always aligned with organisational policies and regulatory requirements.
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Key features of ASD
Centralised signatory management: Maintain all authorised signatories and delegated authority records in a single, structured system. This removes fragmented spreadsheets and emails, giving finance teams a clear, auditable view of who can approve financial activity across the organisation.
Manager self-service workspace: Managers can directly manage staff records through a dedicated People Management workspace, enabling them to add new staff, update details or request deactivation without relying on manual processes. This reduces operational bottlenecks and empowers teams to manage access more efficiently.
Automated approval workflows: Requests are automatically routed to the correct approvers, such as a manager’s manager or a designated role within finance or procurement. This ensures approvals follow proper governance structures while speeding up internal processes.
Improved data quality and governance: Intelligent configurable logic guides users through the process, ensuring required fields are completed and reducing errors. This improves the accuracy of organisational data and supports stronger compliance.
Granular control and accountability: Specific authorisation changes can be routed directly to responsible owners, such as cost centre managers or specialist teams. This improves accountability and ensures subject matter experts review key approvals.
Enhanced visibility of staff access: Managers gain clear visibility of what their staff can access within the system, helping organisations strengthen security, manage risk and maintain effective internal controls.
FAQs
See AllASD centralises all authorised signatory information in one system, providing finance leaders with a clear, auditable view of who can approve financial transactions. This helps ensure approvals align with organisational policies and regulatory frameworks while reducing the risk of unauthorised spending.
Many organisations rely on manual processes such as email requests, spreadsheets or eForms to manage signatory changes. ASD replaces these fragmented methods with a structured workspace where managers can directly manage staff records and submit requests. Automated workflows then route those requests to the appropriate approvers.
Yes. ASD allows organisations to configure flexible approval workflows based on roles, teams or process groups. For example, finance related approvals can route to finance managers, while purchasing- elated changes can go directly to procurement teams.
The system uses configurable logic to guide users through each step of the process. Fields can be made mandatory, hidden or read only depending on context, helping ensure data is captured consistently and reducing the risk of errors.
Granular controls allow specific authorisation changes to be routed to responsible owners, such as cost centre managers or security roles. This ensures that the right people review and approve changes, strengthening accountability.
Managers can clearly see what their team members can access within the system and can initiate updates when roles change. This improves operational oversight and supports stronger internal security controls.
No. ASD is a module within our fully integrated finance system for the public sector.
